Organize with Folders - ZeroTwo Docs

Folder Organization Overview

Folders help you organize conversations, files, and documents within projects. Create a logical structure that makes it easy to find content and collaborate with your team.

Think of folders as filing cabinets for your AI work. A well-organized folder structure saves time and reduces cognitive load.

Why Use Folders?

Easy Navigation

Find conversations and files quickly with logical grouping

Team Clarity

Help team members understand project structure at a glance

Context Separation

Keep different project phases or features separate

Workflow Support

Match your folder structure to your actual workflow

Clean Workspace

Reduce clutter by organizing related content

Quick Filtering

Filter and search within specific folders

Creating Folders

Set up your folder structure efficiently.

Open project sidebar

Navigate to your project and ensure the sidebar is visible

Click New Folder

Click the + New Folder button or ⋮ More > New FolderKeyboard shortcut: Cmd/Ctrl + Shift + N

Name your folder

Enter a descriptive folder name:Good examples:

🎨 Design System
🔧 Backend API
📱 Mobile Features
📝 Documentation
🐛 Bug Fixes

Poor examples:

Stuff
Folder 1
Misc

Use emojis to make folders visually distinct and easier to scan!

Choose location

Root level: Top-level folder in the project
Inside folder: Create subfolder within existing folder

Select parent folder if creating a subfolder

Set folder properties (optional)

Color: Choose a color accentIcon: Select an icon or emojiDescription: Add folder purpose

Contains all user authentication related conversations and implementation work

Create

Click Create Folder

Your new folder appears in the sidebar, ready to organize content!

Folder Structure Patterns

Common organizational patterns for different use cases.

By Project Phase
By Feature
By Component
By Sprint/Milestone
By Content Type

Organize by workflow stages:

Project Root
├── 📋 01-Planning
│   ├── Requirements
│   ├── Research
│   └── Architecture
├── 🎨 02-Design
│   ├── UI Mockups
│   ├── Design System
│   └── User Flows
├── 💻 03-Development
│   ├── Frontend
│   ├── Backend
│   └── Database
├── 🧪 04-Testing
│   ├── Unit Tests
│   ├── Integration Tests
│   └── Bug Fixes
└── 🚀 05-Deployment
    ├── DevOps
    └── Documentation

Best for: Waterfall projects, traditional development

Organize by product features:

Project Root
├── 👤 User Authentication
│   ├── Login/Signup
│   ├── Password Reset
│   └── OAuth Integration
├── 📊 Dashboard
│   ├── Analytics
│   ├── Charts
│   └── Data Tables
├── 💳 Payments
│   ├── Stripe Integration
│   ├── Invoice Generation
│   └── Subscription Management
├── 🔔 Notifications
│   ├── Email
│   ├── Push
│   └── In-App
└── ⚙️ Settings
    ├── User Preferences
    └── Admin Panel

Best for: Agile projects, feature-driven development

Organize by technical components:

Project Root
├── 🎨 Frontend
│   ├── Components
│   ├── Pages
│   ├── Styling
│   └── State Management
├── ⚙️ Backend
│   ├── API Endpoints
│   ├── Business Logic
│   ├── Database Models
│   └── Authentication
├── 📱 Mobile App
│   ├── iOS
│   └── Android
├── 🔧 DevOps
│   ├── CI/CD
│   ├── Infrastructure
│   └── Monitoring
└── 📚 Documentation
    ├── API Docs
    ├── User Guides
    └── Architecture

Best for: Full-stack projects, microservices

Organize by time periods:

Project Root
├── 📅 Sprint 1 (Jan 1-14)
│   ├── User Stories
│   ├── Implementation
│   └── Review
├── 📅 Sprint 2 (Jan 15-28)
│   ├── User Stories
│   ├── Implementation
│   └── Review
├── 🎯 Milestone: MVP Launch
│   ├── Launch Checklist
│   ├── Release Notes
│   └── Post-Launch
└── 📝 Backlog
    ├── High Priority
    ├── Medium Priority
    └── Low Priority

Best for: Sprint-based teams, milestone-driven projects

Organize by what you’re creating:

Project Root
├── 💬 Conversations
│   ├── Brainstorming
│   ├── Q&A
│   └── Reviews
├── 📄 Documents
│   ├── Specifications
│   ├── Guides
│   └── Reports
├── 💻 Code
│   ├── Examples
│   ├── Snippets
│   └── Full Scripts
├── 🎨 Design Assets
│   ├── Images
│   ├── Mockups
│   └── Diagrams
└── 🔬 Research
    ├── Market Analysis
    ├── Technical Research
    └── Competitor Analysis

Best for: Content creation, research projects

Moving Content Into Folders

Organize existing conversations and files.

Drag and Drop

Select content

Click and hold on a conversation or file in the sidebar

Drag to folder

Drag the item over the target folderThe folder highlights when you hover over it

Drop

Release to move the item into the folder

Item is now organized in the folder!

Hold Cmd/Ctrl while dragging to copy instead of move.

Right-click content

Right-click on any conversation or file

Select Move To

Click Move to folder from the menu

Choose destination

Select the target folder from the list or search for it

Confirm

Click Move to complete

Bulk Move

Move multiple items at once:

Select multiple items

Hold Cmd/Ctrl and click items to select multipleOr Shift + Click to select a range

Right-click selection

Right-click on any selected item

Move to folder

Choose Move selected to folder

Choose destination

Select target folder and confirm

All selected items move to the chosen folder.

Nested Folders

Create subfolders for deeper organization.

Creating Subfolders

Navigate to parent folder

Click on the folder where you want to add a subfolder

Create subfolder

Click + or New Folder within that folder

Name and configure

Set up the subfolder as needed

Maximum depth: 5 levels of nesting

Root
├── Level 1
│   ├── Level 2
│   │   ├── Level 3
│   │   │   ├── Level 4
│   │   │   │   └── Level 5 (max depth)

Deep nesting can make navigation difficult. Aim for 2-3 levels maximum for best usability.

Expanding and Collapsing

Click folder name: Expand/collapse folder
Arrow icon: Toggle folder visibility
Keyboard shortcuts:
- →: Expand folder
- ←: Collapse folder
- *: Expand all subfolders
- /: Collapse all folders

Folder Management

Maintain and organize your folder structure.

Renaming Folders

Right-click folder

Right-click on the folder name

Select Rename

Click Rename from the menuKeyboard shortcut: F2

Edit name

Type the new folder name

Save

Press Enter or click outside to save

Changing Folder Color/Icon

Open folder settings

Right-click folder > Folder Settings

Customize appearance

Color: Choose from palette
Icon: Select icon or emoji
Description: Update folder description

Save changes

Click Save to apply

Moving Folders

Move folders (with all contents) to reorganize:

Drag and drop: Drag folder to new location
Context menu: Right-click > Move to
Cut and paste: Cmd/Ctrl + X, navigate, Cmd/Ctrl + V

Moving a folder moves all its contents and subfolders.

Deleting Folders

Deleting a folder moves all its contents to the project root. The content is not deleted, only the folder organization.

Right-click folder

Right-click on the folder to delete

Select Delete

Click Delete Folder

Confirm

Confirm the deletionWhat happens:

Folder is deleted
All contents move to project root
Subfolders become top-level folders

Reorganize if needed

Move the contents to other folders as needed

Alternative: Archive folder instead of deleting to preserve structure.

Folder Features

Advanced folder capabilities.

Folder Descriptions

Add context about what belongs in each folder:

Open folder settings

Right-click folder > Folder Settings

Add description

Enter a description:

Contains all conversations and code related to the user authentication 
system, including login, signup, password reset, and OAuth integration.

See the Backend API folder for related API endpoints.

Save

Description appears when hovering over the folder

Folder Templates

Save folder structures as templates:

Create ideal structure

Set up folders with your preferred organization

Save as template

Right-click project > Save Folder Structure as Template

Name template

Give it a descriptive name:

“Feature Development Structure”
“Sprint Planning Layout”
“Research Project Organization”

Use template

When creating new projects, select your template to replicate the structure

Folder Permissions (Enterprise)

Set folder-level permissions: Permission options:

Who can view folder contents
Who can add to folder
Who can modify folder structure
Who can delete from folder

Use cases:

Confidential folders (HR, Legal)
Client-specific folders
Department-restricted content

Setup: Folder Settings > Permissions

Folder Views

Different ways to view folder contents:

List View
Grid View
Timeline View
Table View

Compact list (default):

One item per line
Shows title, date, author
Quick scanning
Most conversations visible

Switch views: Click view icon in folder header

Searching Within Folders

Find content in specific folders.

Folder-Scoped Search

Navigate to folder

Click on the folder you want to search

Open search

Press Cmd/Ctrl + F or click search icon

Enter query

Type your search termSearch scope: Automatically limited to current folder and subfolders

View results

Results show only items from this folder

Click “Search all folders” to expand search to entire project.

Advanced Folder Filters

Filter folder contents: Filter options:

Date range: Created/modified dates
Author: Specific team members
Content type: Conversations, files, Canvas docs
Tags: Custom tags
Status: Draft, completed, archived

Apply filters: Click filter icon in folder toolbar

Folder Organization Best Practices

Keep it simple

Avoid over-organization:✅ Good structure (3 levels):

Frontend
├── Components
│   ├── UI Elements
│   └── Forms
└── Pages

❌ Too complex (6 levels):

Frontend
├── Development
│   ├── Active
│   │   ├── In Progress
│   │   │   ├── High Priority
│   │   │   │   ├── Components
│   │   │   │   │   └── Buttons

Guidelines:

Maximum 3-4 nesting levels
5-10 folders at each level
Clear, descriptive names

Use consistent naming

Naming conventions:With prefixes:

01-Planning
02-Design
03-Development
04-Testing
05-Deployment

With emojis:

🎨 Design
💻 Development
🧪 Testing
🚀 Deployment
📝 Documentation

With tags:

[WIP] Feature Development
[REVIEW] Code Reviews
[DONE] Completed Features
[ARCHIVE] Old Work

Pick one system and stick to it across projects.

Align with workflow

Match how you actually work:If you work in sprints → Use sprint-based foldersIf you work by feature → Use feature-based foldersIf you work by role → Use component/role-based foldersDon’t force a structure that doesn’t match your process.

Regular maintenance

Keep folders clean:Weekly:

File new conversations
Remove empty folders
Update folder descriptions

Monthly:

Archive completed folders
Reorganize as needed
Review folder permissions

Quarterly:

Restructure if workflow changed
Clean up old content
Update templates

Set a recurring calendar reminder for folder maintenance.

Document your structure

Help team understand organization:Create a ”📖 README” conversation in the project root explaining:

Folder structure overview
Naming conventions
Where to put different types of content
Who manages each folder
Organization philosophy

Example README:

# Project Organization Guide

## Folder Structure
- 🎨 Design: All UI/UX work
- 💻 Code: Implementation conversations
- 📝 Docs: Documentation and guides
- 🐛 Bugs: Bug reports and fixes

## Guidelines
- Use Design folder for mockups and feedback
- Move completed work to Archive monthly
- Tag urgent items with [URGENT] prefix

## Questions?
Ask @projectmanager for help with organization

Smart Folder Features (Pro/Enterprise)

Advanced automation and intelligence.

Auto-Organize

Available on Pro, Team, and Enterprise plans.

Automatic folder assignment based on rules:

Enable auto-organize

Project Settings > Organization > Enable Auto-Organize

Create rules

Click Add RuleExample rules:

If title contains “bug” → Move to 🐛 Bugs folder
If created by @designer → Move to 🎨 Design folder
If tagged #urgent → Move to ⚡ Urgent folder
If contains code → Move to 💻 Development folder

Test rules

Run rules on existing content to verify

Enable

Rules apply automatically to new content

Smart Suggestions

AI-powered folder recommendations: How it works:

Analyzes conversation content
Suggests appropriate folder
Learn from your organization patterns
Improve over time

Enable: Project Settings > Organization > Smart Suggestions

Folder Analytics (Enterprise)

Insights about folder usage:

Most active folders
Folder growth over time
Team member contributions per folder
Content type distribution
Folder access patterns

Access: Project Settings > Analytics > Folder Insights

Keyboard Shortcuts

Speed up folder management:

Action	Shortcut	Description
New folder	`Cmd/Ctrl + Shift + N`	Create folder in current location
Rename folder	`F2`	Rename selected folder
Move item	`Cmd/Ctrl + Shift + M`	Move selected item to folder
Expand folder	`→`	Expand selected folder
Collapse folder	`←`	Collapse selected folder
Expand all	`Cmd/Ctrl + →`	Expand all subfolders
Collapse all	`Cmd/Ctrl + ←`	Collapse all folders
Delete folder	`Del` / `Backspace`	Delete selected folder
Folder search	`Cmd/Ctrl + F`	Search in current folder
Navigate up	`Alt/Opt + ↑`	Go to parent folder

Troubleshooting

Can't create folder

Possible causes:

Insufficient permissions (need Editor role)
Maximum folder depth reached (5 levels)
Project is archived
Duplicate folder name at same level

Solutions:

Check your role in project
Create folder at a higher level
Use unique folder name
Unarchive project if needed

Can't move items to folder

Check these:

You have permission to move items
Target folder exists and isn’t deleted
Item isn’t locked by another user
Item isn’t in use (open conversation)

Try:

Close the conversation
Refresh the page
Use context menu instead of drag-drop

Folder disappeared

Where it might be:

Collapsed parent folder (expand to see)
Moved by another team member
Accidentally deleted (check root)
Hidden by filter/search

Recovery:

Use global search to find folder
Check activity log for moves/deletions
Ask team members
Contact support if needed

Folder structure looks different

Possible reasons:

Another team member reorganized
View setting changed
Filter applied
Wrong project selected

Solutions:

Check activity log for changes
Clear filters and reset view
Verify correct project
Sync with team on structure

Next Steps

Create Project

Set up a new organized project

Invite Members

Add team members to collaborate

Share Content

Share organized content with team

Project Settings

Configure project-level settings

A well-organized folder structure makes your project easy to navigate and helps your team work efficiently!

​Folder Organization Overview

​Why Use Folders?

Easy Navigation

Team Clarity

Context Separation

Workflow Support

Clean Workspace

Quick Filtering

​Creating Folders

​Folder Structure Patterns

​Moving Content Into Folders

​Drag and Drop

​Context Menu

​Bulk Move

​Nested Folders

​Creating Subfolders

​Expanding and Collapsing

​Folder Management

​Renaming Folders

​Changing Folder Color/Icon

​Moving Folders

​Deleting Folders

​Folder Features

​Folder Descriptions

​Folder Templates

​Folder Permissions (Enterprise)

​Folder Views

​Searching Within Folders

​Folder-Scoped Search

​Advanced Folder Filters

​Folder Organization Best Practices

​Smart Folder Features (Pro/Enterprise)

​Auto-Organize

​Smart Suggestions

​Folder Analytics (Enterprise)

​Keyboard Shortcuts

​Troubleshooting

​Next Steps

Create Project

Invite Members

Share Content

Project Settings

Folder Organization Overview

Why Use Folders?

Creating Folders

Folder Structure Patterns

Moving Content Into Folders

Drag and Drop

Context Menu

Bulk Move

Nested Folders

Creating Subfolders

Expanding and Collapsing

Folder Management

Renaming Folders

Changing Folder Color/Icon

Moving Folders

Deleting Folders

Folder Features

Folder Descriptions

Folder Templates

Folder Permissions (Enterprise)

Folder Views

Searching Within Folders

Folder-Scoped Search

Advanced Folder Filters

Folder Organization Best Practices

Smart Folder Features (Pro/Enterprise)

Auto-Organize

Smart Suggestions

Folder Analytics (Enterprise)

Keyboard Shortcuts

Troubleshooting

Next Steps